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Joseph Snell

Your July 27, 2023 Co-Op Board Meeting Summary

New Business

  1. Golf Cart Driveway Repair - The driveway that runs adjacent to the cart barn an swimming pool is in need of repair where a 12x40 ft. section of the concrete has sunk and cracked resulting in a significant safety problem. This was caused by underground drainage off the Pro Shop roof washing out the foundation under the concrete. New drainage will be installed re-routing over the top of the concrete. Ron Hodges Concrete was approved to replace damaged area at a cost of $5,250.00

  2. Tree Removal - Maltbys Tree Service was approved to remove three trees on Lake Grassmere Ct. for $4,800.00.

  3. Brenda Broadway was approved to sit on the Events Committee

  4. Board approved to pay 50% of the Co-Op Insurance premium ($68,375.00) to Assured Partners Insurance. Due to the unfavorable insurance climate our insurance increased by 18%. Our Insurance Appraisal will be completed within the next two weeks. The last Appraisal was last done in 2019 and was strongly encouraged by our Insurance Broker to be done last year. Once completed the appraisal will be submitted to our Insurance Broker with hopes of some premium relief.

  5. Board approved that Property Manager Trudi Rock is authorized as a signatory to our Bank Accounts. Our check signing process requires two signature.

  6. The Board approved the purchase of a new Refrigerated Sandwich Prep Table for the restaurant ($2,507.01). It was determined not cost efficient to repair the older unit.

  7. The Whistle Stop and Community Room will be closed for the week of August 28th for a deep cleaning of floors and kitchen.

  8. The walk-in cooler repair was tabled as the invoice has not yet been received from vendor CES.

  9. Due to the breakdown of the walk-in cooler we rented a mobile cooler so no inventory was lost. The mobile unit was rented from CES for one week for $1078.89. Walk-in cooler has been repaired. Board approved paying invoice.

  10. Maintenance Agreement for Walk-in cooler - This was tabled as the quote included all refrigeration equipment. Due to the replacement cost of the walk-in cooler the Board wants to have a maintenance plan for the cooler only. We are also looking at having an alarm placed on the cooler to notify management if there is a shutdown of the unit. This would save all inventory in the cooler. Will be addressed at next meeting.

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Deborah Woodward
Deborah Woodward
Aug 16, 2023

Since there is only a selective summary, it is impossible to tell if these sums are part of the meeting minutes and what acccounts they were deducted from. Votes on agenda items, accounts accessed and contracts for services . . . all need to be documented and reported to Shareholders of Florida Corporations including Zellwood Station Co-op Shareholders. No meeting minutes have been posted since May.


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Maleta Snell
Aug 16, 2023
Replying to

Ms. Woodward, as you know minutes are posted when approved. Meetings are also open to ALL Co-op members. First hand knowledge is always great... When you return in a few months, you should attend a meeting. Enjoy your day!

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Great report but again no updated financials??!!?? The Treasurer has the responsibility to make certain finanances are in order and reports are regular. This is in the bylaws and required by state statutes. As much as you people malligned the previous treasurer we at least were informed and knew where we stood. What is being hidden from residents? You ran on transparency but so far it has been selective. New people have had plenty of time to get up to speed. No more excuses please.

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Ellen Mantegna
Ellen Mantegna
Jul 28, 2023

Joe,

Are we any closer to getting a financial report? I see no update to that on this summary.

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Pat Longtin
Jul 28, 2023

Joe, Thank you for the updates.....much appreciated.

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Sharon Brown
Jul 28, 2023

Thank you Joe, you are doing a terrific job of keeping us informed.

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